Researchers often ask us what their participants will experience when taking part in a study on Research Hub. We know that providing a great participant experience is paramount, especially when conducting research with real customers. We’ve created a simple flow of communication from sign up, to redeeming incentives, and every step in between.
Step into the shoes of your participants as they progress through the lifecycle of your study:
💡 Note that all of the participant-facing emails and communications featured in this support article are examples only. These templates are fully editable for your project.
Participants are invited to your study one of two ways:
If you use the email invitation method, your invitees will receive an automated email with all the relevant details they’ll need to know before signing up.The language in this invitation email can be edited, and it includes a button linking to your project’s sign up form.
If you use the project link method, you’ll be promoting this study off-platform, via your own customer communication. We recommend providing important context and details about the study within your communication, to entice users to apply — for example, what the study’s about, how much time it will take, and any incentives being offered — as this information is not included in the sign up form.
All roads lead to the sign up form! Invitees will apply to participate in your study by filling out some basic contact information. If they are a new participant, they will be added to your panel in Research Hub so you can access them in future. If their email address already exists within your panel, any new or updated information they provide on the sign up form will refresh their contact record in Research Hub.
Immediately after submitting the project sign up form, users will be prompted to fill out your screener survey, if you’ve created one. Your screener may be short and sweet like the example here, or they may include as many questions, pages, and as much skip logic as you need.
After completing the screener survey, participants will arrive at a page confirming their application has been submitted. If they are approved for the study, their experience will continue to the next step. If not, this is the last interaction they will have with our system, until you invite them to another study.
When an applicant is approved for a study, they’ll receive an automated email prompting them to confirm their participation. It will include a link to schedule a session if it’s a moderated study, or else a link to confirm they’re able to complete the task by the deadline in the case of an unmoderated study. This email also includes study details such as project title, description, and incentive amount.
Approved participants can click on the button in the confirmation email to pick a time slot. The time slots available to them will reflect your scheduling settings for the study.
If participants cannot find any time slots that match their availability, they will have the option to propose alternative session times to the researcher.
💡 Note that this is the point at which participants will be presented with a document to sign, such as an NDA, if you’ve set one up for your project. Document signing is a paid add-on.
Upon confirming their participation and booking their session, participants will see a session confirmation screen, and receive a confirmation email. It will include information they’ll need ahead of their session — “add to calendar” link, location details, and any instructions specified by the researcher.
💡 It's important that, as a researcher, you update your confirmation email before approving any participants to ensure they will receive the most accurate information at the time of sign up.
24 hours before their scheduled session, participants will receive a reminder email reiterating the key information they need to know to successfully participate in the study.
💡 If you or the participant need to cancel or reschedule for any reason, relevant notifications will be sent to each party, and the participant will be prompted to rebook.
After a session or task has been completed, the researcher will be prompted to mark participation in the system. At this point, the participant will receive an email thanking them for their participation and providing next steps for redeeming their incentive, if you’re distributing incentives via our platform.
After redeeming an incentive, participants will receive one final email serving as a record of payment for this project.