Our platform allows the project owner to connect a Google or Outlook calendar with the active project schedule.
First, head to the Manage availability section of the project workspace and click Connect your calendar on the right.
You'll be asked to select the type of calendar you want to connect. We support Google and Outlook 365 calendars.
Once you select your calendar type, you'll be asked to sign in to your Google or Outlook account.
Give the system a minute to do its work. You might see the following screen briefly:
Once your calendar is connected, you'll be redirected back to your project. You'll see a confirmation alert at the top of the screen, your name will appear in the list of connected calendar, and any events from your calendar will appear on the project calendar, labeled and colored to match your name.
Click anywhere on the calendar to add a research session!
If you need to add, edit, or remove a session, be sure to do this within the UI platform.
Connecting your calendar pushes sessions from our app to your Google or Outlook calendar—not the other way around. Adding, deleting, or rescheduling a session can only be done from within the User Interviews app.
Once your calendar is connected, all confirmed sessions (sessions with participants scheduled) in User Interviews will automatically get pushed to your personal calendar.
If you'd also like to see unconfirmed sessions your Google or Outlook calendar, toggle the "Show unconfirmed sessions on my calendar" switch in the calendar sidebar.
You can also choose to automatically invite collaborators to confirmed sessions (full details here).
What type of calendar can I connect?
We are able to connect with Google Calendar or Outlook 365.
Can I connect multiple calendars?
You can connect one calendar per User Interviews account. Invite teammates to your project to view their connected calendars and coordinate session times.
Can participants see my calendar?
No; participants will only be able to see the schedule of available sessions you create.
If I update my Google or Outlook calendar, will the UI platform automatically update?
Yes. Changes you make to your connected calendar will automatically update your availability in the User Interviews project calendar (you might need to refresh the page). Important notes:
What permissions does User Interviews need in order to connect my calendar?
The User Interviews app only accesses your connected calendar in a limited number of ways, for a limited set of purposes: